Track your guests and attendees without a spreadsheet
No more Excel files that contradict each other. Waiv centralizes your guests, their statuses, and their registration form answers, and lets you act on them: email, edits, private notes.
Full picture
Who is invited, who is registered: visible at a glance
Every person appears with their status: invited, registered, or declined. Registration form answers show up as columns you can show or hide as needed, and search finds anyone in a few keystrokes.
The Registrations page sums it all up in numbers: total, confirmed, declined, and pending. Click any row to open the attendee's full profile.
Frictionless import
Your guests arrive from Excel in one paste
Copy your rows from Excel, Google Sheets, or a CSV and paste them into Waiv. Column matching is suggested automatically, and you can adjust it if needed, including to your custom fields.
Before importing, every row is checked: valid email, first and last name present, duplicates flagged within the batch. Only valid rows are imported. You can also add a guest by hand, with just a few fields.
Custom registration
A registration form that asks your questions
Add your own fields: text, email, long text, single choice, multiple choice, checkbox. Each field can be required or hidden, and you can reorder them with drag and drop. The preview updates as you edit.
The form is connected to your event website: attendees register without leaving the page, and their answers flow straight into your list.
Take action
Contact and annotate your attendees without switching tools
Select attendees and send them an email from one of your campaign templates. Deletion works one by one or in bulk, with confirmation.
Each attendee's profile gathers their identity, their form answers, and a private note, visible to your team only, to keep the context: dietary requirements, VIP, late arrival.
How it works
The registration form is created with your event. Then the list fills itself.
- 1
Fine-tune your registration form
Add your questions, make them required if needed, reorder them, and check the result in the preview.
- 2
Import your guests
Paste your data from Excel or a CSV, confirm the column matching, and Waiv checks every row before importing.
- 3
Let registrations come in
Attendees register from your event website. Their answers appear in your list along with their status.
- 4
Track and act
Search, open a profile, add a private note, send an email to a selection from your templates.
Your guests deserve better than a shared spreadsheet
Create your event and manage your attendees in the same place as your website and your emails.
Frequently asked questions
How do I add my existing guests?
Copy your rows from Excel, Google Sheets, or a CSV and paste them into the import window. Waiv suggests the column matching, checks the emails, and flags duplicates within the batch before importing. You can also create a guest by hand.
Can I ask my own questions at registration?
Yes. The form accepts custom fields: text, email, long text, single choice, multiple choice, and checkbox, each of which can be required or hidden. The answers show up in your list and on each attendee's profile.
How do I know who has registered?
Every person carries a status: invited, registered, or declined. The Registrations page shows the confirmed, declined, and pending totals, and the list filters as you search.
Can I email my guests from Waiv?
Yes. Select attendees in the list and send them an email from one of your campaign templates, without exporting addresses or going through another tool.
Is there a limit on the number of attendees?
The number of attendees included depends on your plan. When the event is full, new public registrations are declined. Plan details are presented on the homepage.
Is it free?
Waiv offers a free plan to create your event and manage your first attendees, with usage limits. Plan details are presented on the homepage.